Current Job Openings

Open Positions

Title: Marketing Associate

Report to: Manager of Marketing and Communications
Supervises: Occasional volunteers and interns
Status: Part- time; hourly non-exempt employee, 20 hours/week, with occasional
evenings and weekends
Salary/compensation: Commensurate with experience. Pequot Library is an Equal
Opportunity Employer.

Pequot Library Association (Pequot Library) is searching for a dynamic and enthusiastic nonprofit arts professional to support its marketing goals to expand audiences, increase patron engagement, and promote the library to a broad and diverse audience locally and throughout the state and region, including researchers, designers, artists, historians, and community partners.

Major Responsibilities

Program Calendars:

  • Draft and schedule content to local online calendars
  • Manage program registration software, draft and schedule program reminder emails
  • Working with Marketing/Communications Manager, Chief Librarian, and the Education
  • Coordinator, draft and schedule bimonthly Digital Digest newsletters.

Press and Media:

  • Maintain up-to-date media lists.
  • Develop press packets and schedule press gatherings
  • Maintain press books and website history updates.

Videos and Photography:

  • Assist with library video and photography projects
  • Help coordinate tasks related to filming, recording, and live-streaming public programs for all ages

Digital and Social Media:

  • Assist with management of Library social media platforms (Facebook, Twitter, YouTube, Instagram), including some content creation and scheduling
  • Assist with website updates, as needed
  • Assist Book Sale volunteers with e-commerce.

Market Analysis:

  • Work with Marketing and Communications Manager to develop and analyze market

Minimum Qualifications

  • Degree in business, marketing, advertising, communications, journalism, English, or another humanities subject, or a related field with at least two years of professional experience working in a library, nonprofit arts and/or culture organization, or a museum/historical society
  • Must be computer literate and proficient using the Microsoft Suite (Word, Excel, PowerPoint, Outlook), Experience with digital marketing platforms and scheduling tools, WordPress, Zoom, and/or Adobe Creative Suite a bonus.
  • Proven track record of working on multichannel marketing campaigns, including print and digital media.
  • Excellent writing, editing, and verbal communication skills for a variety of audiences and ages
  • Strategic and analytical problem-solving skills
  • Flexible, creative thinker open to new ideas and shifting priorities
  • Able to thrive in a faced-paced environment that supports teamwork and collaboration among library staff, volunteers, and high school/college interns

Click here for more information or to apply

Title: Special Collection Librarian

Report to: Executive Director
Supervises: Part-time Special Collections and Exhibitions Assistant and occasional high school and college/university interns and volunteers.
Status: Full time; exempt salaried employee, 40 hours/week, with occasional evenings and weekends.
Salary/compensation: Commensurate with experience and education. Pequot Library provides a health insurance and a competitive benefits package. Pequot Library is an Equal Opportunity Employer.


Reporting to the Executive Director, the Special Collections Librarian directly oversees Pequot Library’s special collections (rare books, manuscripts, and archives) and research services, and coordinates the Library’s exhibitions that incorporate holdings from its Special Collections.

Pequot Library’s Special Collections includes a broad selection of fine books, manuscripts, and archival holdings that reflect Early Americana, nature, science, literature and the Arts. The energetic and enthusiastic incumbent will manage Pequot’s Special Collections by exemplifying and promoting the highest service standards and leveraging resources to provide excellent customer service throughout the library. S/he shares responsibility with the Executive Director and the Special Collections Committee for long-range strategic planning for these valued collections. The Special Collections Librarian fosters a creative, collaborative, and team-oriented work environment, and facilitates communication and coordination among the library staff.

The Special Collections Librarian establishes and improves policies for Pequot Library in support of customer service, research, and learning by providing reliable, secure, and appropriate access to Pequot’s collections. In collaboration with the Library’s senior staff (Chief Librarian, Education Manager, and Manager of Marketing and Communications), s/he helps plan strategic initiatives for Pequot Library that connect patrons and visitors to creative exhibit- and collection-related programming.

Major Responsibilities

  • Oversees all Special Collections operations (systems and workflows for facilities, security, preservation, and acquisitions), budget administration, and services (reference, reading room, cross-training, instruction, exhibition developments).
  • Curates and/or supervises curation of two exhibitions per calendar year, creating and managing 5-year exhibition calendar, liaising with the staff of the Beinecke Library at Yale to retrieve exhibit materials, representing the Library during public occasions associated with the exhibitions, and mentoring others in selection as well as didactic and visual preparations.
  • Provides leadership and vision in the selection, organization, and ongoing management of the Library’s Special Collections.
  • Works closely with Pequot’s Executive Director and Chief Librarian to develop a long-term road-map and capacity planning for digitization of Special Collections materials.
  • Provides leadership in setting priorities, planning workflows, recommending changes to procedures and policies; resolves problems, interprets policies, generates statistics and reports, carries out projects.
  • Supervises interns, volunteers, and any support staff working on the day-to-day operations or special projects using the resources of Pequot’s Special Collections.
  • Works closely with Pequot Library’s Chief Librarian and Circulation Front Desk staff to provide cross-training and consultation related to Special Collections policies and workflows.
  • Works closely with Pequot’s Education Manager, Children’s Librarian, and Educational support staff and volunteers in the creation of docent training and K-12, university, and adult school tour materials.
  • Works to collaborate with other staff, board and committee members to inspire long-term patrons and attract new audiences to Pequot’s Special Collections.
  • Collaborates with the Executive Director to deliver lectures, promotional and/or instructional sessions, and reference support in the use of Pequot’s Special Collections by the community and the public at large.
  • Oversees collection development, including: research and selection, donor relations, and acquisitions negotiations across a broad range of materials, including books, manuscripts, ephemera, broadsides, photographs, and other materials that enhance and support the mission of Pequot Library and its Special Collections.
  • Develops and maintains strong ties with other librarians in the community and across the region as well as specialists such as, but not limited to, staff at the Beinecke Rare Book and Manuscript Library at Yale University and certified archivists, to foster the effective growth and use of Pequot Library’s Special Collections.
  • Establishes, monitors, and incorporates performance indicators to assess and improve the quality of services provided by Pequot’s Special Collections.
  • Make recommendations for the Special Collections budget and regularly monitors the operational budget.
  • Participates in overall Library planning, including the move of collections and transition of services in coordination with staff.
  • Delivers occasional informative and educational reports to the Library’s Board of Trustees
  • May be required to assist with disaster recovery efforts.
  • May perform other duties as assigned.

Minimum Qualifications

Completed Master’s degree in Library Science from an ALA-accredited library school and an undergraduate or graduate degree in literature, history, art, or a related field in the Humanities.

A minimum of two to three years of professional experience in a public, association, and/or academic libraries are required.

Required Skill and Abilities

  1. Demonstrated commitment to excellence and innovation in developing programs for a diverse audience rooted in professional customer service and broad community outreach, which includes curating exhibitions, working with community partners, and providing reference and instructional services to a broad audience of learners.
  2. Demonstrated experience in digitization projects, involving paper archives and / or imprints.
  3. Strong organizational, time-management, and multitasking skills. Ability to effectively manage multiple projects and meet established deadlines.
  4. Familiarity with a Special Collections environment comprised of archives, manuscripts, rare and antiquarian books, audio-visual materials, and ephemera as well as in acquiring, cataloging, processing, preserving, securing, and/or digitizing them.
  5. Demonstrated ability working collegially, both collaboratively and independently. Excellent oral, written, and interpersonal communications, analytical ability, and the ability to provide exceptional service to a diverse clientele.

Preferred Skill and Abilities

  1. Advanced degree and/or relevant experience in Early Americana, literature, American history, art, or a related field in the Humanities. Experience working in a nonprofit arts and culture organization or history museum.
  2. Record of professional development and service to the field of special collections librarianship.
  3. Demonstrated experience within a non-profit organization and rapidly changing team environment.
  4. Demonstrated ability to provide leadership in a library and ability and achievement in working with small-sized staff and complex budgets. Demonstrated problem solving skills, experience coordinating projects involving multiple stakeholders, and the ability to bring projects to fruition.
  5. Experience managing both analog and digital materials.

Click here for more information or to apply

Title: Community Engagement Manager

Report to: Executive Director
Supervises: Part-time Education Coordinator (currently vacant) and high school and college/university interns
Status: Full time; exempt salaried employee, 40 hours/week, with occasional evenings and weekends.
Salary/compensation: Commensurate with experience and education. Pequot Library provides a competitive benefit package including health, dental, and vision insurance as well as employer contributed pension plans and generous paid time off. Pequot Library is an Equal Opportunity Employer.

Pequot Library Association (Pequot Library) is searching for a dynamic and enthusiastic nonprofit arts and culture professional to provide leadership, coordination and evaluation of a variety of interpretive programs for all ages, especially adults, which are inspired by the rotating schedule of Special Collections and visual art exhibitions, Children’s Library initiatives, and innovative multi-disciplinary learning opportunities. The position will ensure that all programs are designed for a diverse audience.

Major Responsibilities

Exhibitions and Programs

  • Working with the Chief Librarian, Special Collections Librarian, and Education Coordinator, develop and manage a robust schedule of public programs involving artists, authors, musicians, performers and other vendors in the form of gallery talks, panel discussions, music concerts, dance and theatrical performances, book discussions/signings, and other related programming.
  • Collaborate with the Library’s longstanding Meet the Author volunteer committee and community partner Music for Youth as well as other peer community groups like Fairfield University and Fairfield Public Library.
  • Work closely with colleagues to curate a changing schedule of innovative, high-caliber learning experiences for a diverse audience, including film series, day art /history trips, scholarly presentations, hands-on art-making and writing workshops, inter-generational learning opportunities, life-long learning opportunities for older adults, and other experiential opportunities inspired by the Library’s circulating collections and exhibitions.
  • Assist with the development of exhibition related support/interpretive resources like label writing, gallery guides and educator pre-visit materials, in close collaboration with the Special Collections Librarian and Education Coordinator.
  • Develop interactive exhibition components, as needed.
  • Conduct public tours for all ages of the historic neighborhood, Library building/history, and Special Collections exhibitions.
  • Assist with Special Collections exhibition installation, as needed.

Marketing and Communications

  • Work closely with Marketing and Communications Manager on writing related press releases and program descriptions and the design of invitations and related collateral.
  • Manage the preparation of all content for the quarterly program brochure, website and social media outlets, as applicable to public programs.
  • Working with the Education Coordinator, cultivate community civic and cultural partners to cross-promote and leverage resources.

Children/families and preK-12 schools/educators:

  • Supervise and evaluate all on-site and off-site school programs.
  • Working with the Children’s Librarian and Education Coordinator, this position develops and implements a schedule of preK-12 schools after-school, summer, and break programs throughout the year, including the Books for Teachers program.
  • Working with the Education Coordinator, manage the Library’s community outreach with school administrators, educators, and peer organizations throughout the area, including developing educator workshops and trainings, serving as an advocate for the library’s field trip experiences with primary sources.
  • Working closely with the Education Coordinator and Special Collections Librarian, train mentor, and evaluate volunteer docents and contracted educators.
  • Working closely with the Children’s Librarian, support the Library’s annual family and community events including the Fourth of July Bike Parade, Holiday Caroling Party, Miss Susan’s Campout, Fall Festival, and other similar community events.
  • Oversee the high school and college/university student internship program.
  • With colleagues, develop a strategic school programs plan which seeks to expand student visitation.


  • Working closely with the Advancement and Community Relations Manager, develop and manage a schedule of complimentary programs in conjunction with annual fundraisers: Derby Day, Southport Garden Stroll, and other special event fundraisers.
  • Coordinate all public programs and education/school programs grant applications, with the contracted grant writer.
  • Assist with identifying funding sources and oversee grant applications and reports for all public programs.
  • Assist the advancement team with copy writing for all corporate sponsorship opportunities for program support as well as annual reports to donors.


  • Maintain the school programs mailing lists and public program statistics.
  • Working closely with the Chief Librarian, schedule after-hours and weekend program support staff.
  • Develop and manage all speaker/performer contracts.
  • Evaluate public programs and build awareness and participation, being aware of community needs and interests.
  • Draft youth and adult program related grant/fundraising proposals and contribute to the Library’s overall social media presence.
  • Manage the Library’s high school and college student internship program.
  • Manage the Library’s public program registration.
  • Prepare, monitor and evaluate all public programs, including school programs, annual operating budgets.
  • Prepare a report on public programs and education for Board meetings.

Required Qualifications

  • Master’s degree in education, a humanities subject, or a related field with at least five years of professional experience working in a public, private, or university library, nonprofit arts and/or culture organization, public or private school, an or art museum/historical society.
  • Proven track record of developing innovative public programs for all ages related to a wide variety of humanities fields and current events.
  • Excellent written and verbal communication skills for a variety of audiences and ages, including the ability to deliver engaging public presentations.
  • Able to thrive in a faced-paced environment that supports teamwork and collaboration among library staff, volunteers, and high school/college interns.
  • Prior supervision of professional staff and volunteer management.
  • Actively involved with the museum/historical or library community of peers.
  • Excellent interpersonal skills with a proven record of working well with colleagues, non-profit supporters, and other key stakeholders.
  • Must have a spirit of teamwork and collaboration with a mindset that is rooted in flexibility.
  • Wide knowledge of arts and culture organizations, current informal education methodologies, and trends in nonprofit learning centers.
  • A passion for libraries and/or Special Collections a strong plus.

Click here for more information or to apply

For all open positions:

Background Check Requirements

All offers are contingent upon the successful completion of the background check which can include a criminal history.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties by the Executive Director.

Equal Employment Opportunity Policy

Pequot Library Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Click here for more information or to apply.

2022 Dillon Fellowships

Pequot Library in Southport, CT is pleased to announce the first year of the Dillon Fellowship program, which will provide support to researchers working on the library’s collections for projects lasting between one week and one month. The Dillon Fellowship, supported by a generous donation from the Dillon Fund, will provide a stipend and living expenses for fellows, not including housing, for two fellows a year. Dillon Fellows will conduct research that draws on any aspect of our holdings. We are particularly interested in proposals focused on the history of libraries, but any projects that incorporate Pequot’s rare books and archival materials will be considered. Among the library’s noted strengths are its collections of Americana, local history, fine arts press, and historic children’s books, as well as its well-preserved pamphlets and printed ephemeral materials from the late eighteenth through the nineteenth centuries.

Click here for details and to apply.

Learn more about the 2022 Dillon Fellowship

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