720 Pequot Avenue  Southport, CT 06890-1496  |  203.259.0346

Pequot Library

Bringing Literature, Music, Art, Science &
the Humanities to our Community

Front Desk & Reference 
(203) 259-0346 ext. 15

Children
(203) 259-0346 ext. 18

Development & Membership 
(203) 259-0346 ext. 12

 

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Employment

Pequot Library active community event exteriorMission Statement

Pequot Library brings literature, music, art, science and the humanities to our community. For over 125 years, Pequot Library has been a pillar of Fairfield County, providing professional, encouraging library services and diverse programming to our local and regional community.  Pequot Library:
•    Helps children develop a life-long interest in reading and learning through engaging programs and special activities.
•    Presents concerts, exhibits, lectures, and a wide range of cultural, educational and community events in both its Auditorium/Concert Hall and Perkin Art Gallery.
•    Engages the pressing issues of the day with its collections and adult programs.
•    Integrates its internationally important Special Collections into its day-to-day service to the community through exhibits, programs and hands-on events.
•    Preserves its original 1889 building, one of Connecticut’s historic treasures, as an ideal setting for all these activities.

 

FINANCIAL AND ADMINISTRATION MANAGER - PART-TIME/FULL-TIME

POSITION SUMMARY
The Finance and Administration Manager wears multiple hats, functioning as the finance, operations and administrative officer of the Pequot Library Association with an annual budget of approximately $1.4 million. The Finance and Administration Manager will play a critical role as Pequot Library continues to enhance its quality programming and builds capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization and help take us to the next level of success.

Reports to: Executive Director and Treasurer of the Board of Trustees

Key Accountabilities:
Financial Management

• Prepare, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements: collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.

• Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of trustees: assess any changes necessary.

• Lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization's financial status.

• Manage organizational cash flow and forecasting.

• Provide support and implement a management/reporting system that ensures cash flow is steady and supports operational requirements.

• Update and implement all necessary business policies and accounting practices; improve the finance department's overall policy and procedure manual.

• Effectively communicate and present the critical financial matters to the Board of Trustees.

• Function as key contact for marketing and scheduling of outside rental of library facilities.

Human Resources, Plant, Technology, and Administration

• Responsible for the administration of all staff compensation and benefits.

• Work closely and transparently with all external partners including third-party vendors and consultants.

• Oversee administrative functions as well as facilities to ensure efficient and consistent operations.

Qualifications:

  • Minimum of a 2-year degree.
  • At least 7-10 years of overall professional experience: ideally 6+ years of broad financial and operations management experience.
  • The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably previously overseen a human resources function.
  • Ability to translate financial concepts to – and effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
  •  A background in grants solicitation and management.
  • Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software.
  • Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resource activities.
  • A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making.
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
  • A multi-tasker with the ability to wear many hats in a fast-paced environment.
  • Personal qualities of integrity, credibility, resiliency, a sense of humor and dedication to the mission of the Pequot Library Association.
  • Very strong organizational abilities, ability with systems thinking, and overall efficiency implementation.

Pequot Library is an Equal Opportunity Employer.

Candidates may apply by sending a letter of interest, resume, and salary requirements to:
Heather-Marie Montilla
email: This email address is being protected from spambots. You need JavaScript enabled to view it.

COMMUNICATIONS AND MARKETING INTERN (unpaid)

POSITION SUMMARY
Pequot Library is a vibrant and unique library located in Fairfield, CT and housed in a historic Southport building. It is seeking a Communications and Marketing Intern. This is a part- time position (approx. 15 hours per week). This energetic team member will support collateral materials both in print and online. He/she will work closely with the Director of Communications. The Communications and Marketing Intern will be responsible for providing a consistent and professional representation of Pequot Library in all its communication vehicles.

ESSENTIAL DUTIES AND RESPONSIBILITIES
•    Write press releases
•    Compile press book (copies of published articles in print and online)
•    Submit program information plus images to online calendars
•    Create flyers from template using Microsoft Word and images
•    Schedule, produce, and publish social media event updates
•    Provide marketing support of planned events and special communications
•    Create and update social media content on various sites
•    The intern will help support the entire Communications department, including print publications, public relations, web, and digital communications

BASIC REQUIREMENTS
•    Be passionate about libraries, art, music, and culture
•    Excellent written communications skills
•    Experience managing multiple social media accounts (Facebook, LinkedIn & Twitter)
•    Proficient with Microsoft Office programs, plus Flickr, Facebook, Twitter
•    Excellent written communication and proof-reading expertise
•    Attention to detail
•    High organizational ability
•    Deadline oriented
•    Copyediting
•    Self-starter with a sense of initiative and responsibility
•    Friendly, outgoing & positive attitude

PREFERRED REQUIREMENTS
•    Graphic design expertise a plus
•    Ideal candidate is organized, with strong attention to detail; possesses excellent computer skills and be able to work independently and complete projects quickly without sacrificing quality and accuracy.
•    Strong interpersonal, team-building & professional skills
•    Passion for the work, mission and values of Pequot Library
•    Superior time management and oral & written communication skills
•    Excellent multitasking and direct/open communication skills

TO APPLY
Applicants should send resume, cover letter, and a sample press release via email to: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

PART-TIME DEVELOPMENT AND FINANCIAL ASSISTANT
Job Overview:   
Primarily responsible for supporting the Development function with correspondence, meeting preparation and follow up, mailings and calendar; handle and/or redirect donor and patron inquiries; manage general Development function calendar; process Annual Giving and other gift entries and acknowledgment letters; manage database and overall mailings and reporting. In addition, input deposits and payables for Financial function and maintain day-to-day administrative office needs. Support special events and any other programs as required.  Help post information on website.

Reports to: Director of Development and Director of Finance and Administration

Key Accountabilities:
•    Administrative support to Development and Financial functions
•    Assist in Annual Giving appeals, and manage Annual Giving gift entry, matching gifts, memorial/honorary gifts and acknowledgments
•    Handle general donor queries and provide information regarding giving procedures
•    Database management, including maintenance of constituent records, mailing lists and running reports
•    Liaison with various Library committees
•    Input deposits and payables for financial function along with other general office management
•    Posting information to website

Key Skills: Very strong organizational abilities; experience with database management (RaisersEdge a plus); experience with Quickbooks; high overall level of computer proficiency; strong customer-service skills, sound verbal, writing and proofreading skills; ability to prioritize and multi-task. College degree preferred.

Pequot Library is an Equal Opportunity Employer.

Candidates may apply by sending a letter of interest and resume to
This email address is being protected from spambots. You need JavaScript enabled to view it.

 

PART-TIME FRONT DESK STAFF
Job Overview:  The Front Desk staff are those people with the primary contact with the public at Pequot Library. It is an essential part of their job that they project the warmth and helpfulness that is such an essential part of what makes Pequot Library such a unique and valued institution. They create an orderly and workable front desk environment that promotes overall materials circulation, program attendance, and membership growth. They will be requested to be staff on hand for special events and programs as needed.

Key Accountabilities:
•    Prepare circulation desk for opening and closing
•    Check books in and out, process holds, over dues, etc. and notify patrons when books arrive
•    Perform ready reference and readers’ advisory services
•    Responds to telephone inquiries promoting attendance at programs and use of services
•    Monitors public use of library facilities and assists patrons in location of library materials and use of technology
•    Responsible for displays as well as shelving materials
•    Perform other library and program tasks as assigned
•    Saturdays, Sundays, and occasional evenings required to man special events

Desired Knowledge, Skills, and Abilities:
•    College Degree and some library experience preferred
•    High overall level of computer proficiency
•    Ability to communicate effectively, courteously and promote membership growth
•    Ability and desire to serve the public of all ages
•    Knowledge of current/popular books for Readers’ Advisory
•    Ability to work as a team member
 
Pequot Library is an Equal Opportunity Employer.  For more information on the Library, visit our website pequotlibrary.org

Candidates may apply by sending a letter of interest and resume to
This email address is being protected from spambots. You need JavaScript enabled to view it.