720 Pequot Avenue  Southport, CT 06890-1496  |  203.259.0346

Pequot Library

Bringing Literature, Music, Art, Science &
the Humanities to our Community

Front Desk & Reference 
(203) 259-0346 ext. 15

Children
(203) 259-0346 ext. 18

Development & Membership 
(203) 259-0346 ext. 12

 

Subscribe to eNewsletter

Employment

Mission Statement

Pequot Library brings literature, music, art, science and the humanities to our community. For over 125 years, Pequot Library has been a pillar of Fairfield County, providing professional, encouraging library services and diverse programming to our local and regional community.  Pequot Library:
•    Helps children develop a life-long interest in reading and learning through engaging programs and special activities.
•    Presents concerts, exhibits, lectures, and a wide range of cultural, educational and community events in both its Auditorium/Concert Hall and Perkin Art Gallery.
•    Engages the pressing issues of the day with its collections and adult programs.
•    Integrates its internationally important Special Collections into its day-to-day service to the community through exhibits, programs and hands-on events.
•    Preserves its original 1889 building, one of Connecticut’s historic treasures, as an ideal setting for all these activities.

 

EXECUTIVE DIRECTOR
Direct Report(s)    President, Pequot Library Board of Trustees 

Responsibilities
The Executive Director of the Pequot Library shall provide the vision, leadership and management of the Library and is responsible for the creation of the programming, operations, and fundraising that will sustain the Library’s growth, quality, and organizational mission. He/She will serve as the face of Library to internal and external constituencies, including the Library’s Board, staff, donors/members, Town elected officials, and the public-at-large. The Executive will oversee   revenue generation and will supervise the Library’s operations. It is expected the Executive Director will embrace and champion all aspects of the Library (lending library, cultural programs, children’s programs, Special Collections, and physical assets such as the building and property). The Executive Director is responsible for sound business planning and adherence to the financial planning process and the budget.

I.  Board Relations
The Executive shall work collaboratively with the Board of Directors to develop overall policy for the organization. The Executive will be the administrative agent of the Board and shall have sole charge of the administration of the Library, carrying out the policies, procedures and resolutions approved by the Board of Trustees. The Executive provides for the flow of information and support to the Board and communicates with the Board on the current status of internal and external issues affecting the Library. Importantly, the Executive works with the Nominating Committee of the Board to enhance the Board and attract and develop new Board members. Ultimately, the Executive ensures that all Board members are motivated, engaged and energized by their association with the Library.

With the Board’s assistance, development of a strategic plan for the Library, incorporating the views and needs of the community and key stakeholders, ensuring that the Library is positioned to continue to thrive into the future.

Help to manage the development of any plans for the potential renovation of the Library, and oversee the implementation of those plans.

Serve as a member ex officio of all committees, and attend all Board meetings.

Report to the membership of the Pequot Library Association at the Annual Meeting and to the Board of Trustees at its meetings.

II.  External Relations
The Executive has responsibility for all aspects of external relations. As the chief representative, spokesperson and ambassador of the Library, the Executive furthers the organization’s image and works to increase its visibility locally and throughout the region. The Executive interfaces with funders, civic leaders, other library and arts organizations, local and national media and the public-at-large. The Executive Director builds and sustains relationships, within the local and state-wide library and cultural arts community to reinforce the position of the Library as a pre-eminent library and cultural arts organization.

III.  Earned Revenue Generation
The Executive is responsible for maintaining and, if possible increasing earned income generation. Beyond further developing funds from attendance at fund-raising events, ticket sales to performances and corporate sponsorships, an important component of this role is to explore and develop new earned revenue streams. Areas for additional earned income exploration could include, but would not be limited to: expanded sponsorship opportunities; exploitation of the Library’s assets, such as its auditorium, conference spaces, front lawn, and cottage; for income-producing purposes; licensing of Library intellectual property and its brand.

IV.  Fundraising
The Executive is responsible for increasing philanthropic fund generation and support for the Library. As one of the Library’s chief fundraisers, the Executive cultivates and solicits major donors, including individuals, corporations and foundations. This effort is actively supported by the Board.

Development of fund-raising campaigns to meet annual revenue targets, capital campaigns to meet larger, capital initiatives and longer-term development plans to provide for welfare of endowment. The Executive is expected to manage these campaigns and cultivate both large and small potential donors, solicit potential corporate donors and direct grant-writing initiatives.

V.  Marketing and Communications
Working with the communications staff, the Executive shall direct and expand the Library’s marketing, public relations and branding efforts in order to better define and reflect the brand’s core mission and attract the largest possible audiences.  He/She ensures that the Library utilizes technology and social media and other new media to the fullest extent possible in marketing to audiences, communities, supporters and the general public.

VI.  General Management & Finance
The Executive sets the tone at the top of the organization and ensures, by effective leadership, that the day-to-day operations and budgets of the Library are professionally and efficiently administered. The Executive has oversight of all staff and is responsible for their recruitment, training, and development and for maintaining a collegial, team-oriented work environment.

The Candidate
Basic Qualifications and Experience
•    Demonstrate an effective record of leadership in the development and organization of a not-for-profit organization.
•    Experience managing annual fund-raising initiatives and in leading a capital campaign. Must be comfortable interacting with significant prospective donors and with gift solicitation.
•    Team leadership, team building and talent development skills. Specific experience as a leader within a cultural/educational institution.
•    Excellent communication, influence, and change management skills which are conveyed in an approachable and personable manner.
•    Financial acumen. Can build and manage towards a balanced budget and longer-term financial plan.  
•    Experience with managing the development of a strategic plan.

Preferred Qualifications
Most specifically, it is preferred that the candidate has many of the following:
•    Masters in Library Science, PhD in Education or Fine Arts or MBA with educational/arts experience  
•    At least 3-5 years leading educational/arts programs or institutions.
•    Understands the Library’s “Vision” and “Mission” and can communicate that on a regular basis.
•    Shows an ambition to improve the Library in every way and focus on enlarging its reach and positive impact to stakeholders and the community.

Compensation
Pequot Library is prepared to offer a competitive compensation package.

Pequot Library is an Equal Opportunity Employer.

Application
Candidates may apply by sending a letter of interest addressed to the Head of the Search Committee and resume to This email address is being protected from spambots. You need JavaScript enabled to view it. .

 

 

PART-TIME DEVELOPMENT AND FINANCIAL ASSISTANT
Job Overview:   
Primarily responsible for supporting the Development function with correspondence, meeting preparation and follow up, mailings and calendar; handle and/or redirect donor and patron inquiries; manage general Development function calendar; process Annual Giving and other gift entries and acknowledgment letters; manage database and overall mailings and reporting. In addition, input deposits and payables for Financial function and maintain day-to-day administrative office needs. Support special events and any other programs as required.  Help post information on website.

Reports to: Director of Development and Director of Finance and Administration

Key Accountabilities:
•    Administrative support to Development and Financial functions
•    Assist in Annual Giving appeals, and manage Annual Giving gift entry, matching gifts, memorial/honorary gifts and acknowledgments
•    Handle general donor queries and provide information regarding giving procedures
•    Database management, including maintenance of constituent records, mailing lists and running reports
•    Liaison with various Library committees
•    Input deposits and payables for financial function along with other general office management
•    Posting information to website

Key Skills: Very strong organizational abilities; experience with database management (RaisersEdge a plus); experience with Quickbooks; high overall level of computer proficiency; strong customer-service skills, sound verbal, writing and proofreading skills; ability to prioritize and multi-task. College degree preferred.

Pequot Library is an Equal Opportunity Employer.

Candidates may apply by sending a letter of interest and resume to
This email address is being protected from spambots. You need JavaScript enabled to view it.

 


PART-TIME FRONT DESK STAFF
Job Overview:  The Front Desk staff reports to the Head Librarian and are those people with the primary contact with the public at Pequot Library. It is an essential part of their job that they project the warmth and helpfulness that is such an essential part of what makes Pequot Library such a unique and valued institution. They create an orderly and workable front desk environment that promotes overall materials circulation, program attendance, and membership growth. They will be requested to be staff on hand for special events and programs as needed.

Reports to: Head Librarian

Key Accountabilities:
•    Prepare circulation desk for opening and closing
•    Check books in and out, process holds, over dues, etc. and notify patrons when books arrive
•    Perform ready reference and readers’ advisory services
•    Responds to telephone inquiries promoting attendance at programs and use of services
•    Monitors public use of library facilities and assists patrons in location of library materials and use of technology
•    Responsible for displays as well as shelving materials
•    Perform other library and program tasks as assigned
•    Saturdays, Sundays, and occasional evenings required to man special events

Desired Knowledge, Skills, and Abilities:
•    College Degree and some library experience preferred
•    High overall level of computer proficiency
•    Ability to communicate effectively, courteously and promote membership growth
•    Ability and desire to serve the public of all ages
•    Knowledge of current/popular books for Readers’ Advisory
•    Ability to work as a team member
 
Pequot Library is an Equal Opportunity Employer.  For more information on the Library, visit our website pequotlibrary.org

Candidates may apply by sending a letter of interest and resume to
This email address is being protected from spambots. You need JavaScript enabled to view it.