720 Pequot Avenue  Southport, CT 06890-1496  |  203.259.0346

Pequot Library

Bringing Literature, Music, Art, Science &
the Humanities to our Community

pequot facebook pequot twitter pequot instagram

Front Desk & Reference 
(203) 259-0346 ext. 15

Children
(203) 259-0346 ext. 16

Development & Membership 
(203) 259-0346 ext. 12

 

Subscribe to eNewsletter

Employment

Pequot Library active community event exteriorCURRENT OPENINGS:

  • FINANCE AND ADMINISTRATION MANAGER
  • PUBLIC PROGRAMS MANAGER
  • FRONT DESK STAFF
  • COMMUNICATIONS SUPPORT
  • DOCENT

ABOUT PEQUOT LIBRARY

Bringing Literature, Music, Art, Science & the Humanities to our Community. Our mission extends far beyond most traditional lending libraries. Pequot Library is housed in a historic building, framed by a Great Lawn, and located on over three acres in the charming village of Southport in Fairfield, CT. A small gem to be discovered, Pequot Library is a vibrant programming library where patrons arrive for high-impact cultural events and leave enriched and inspired.

For over seven generations, Pequot Library has been a cultural beacon of Fairfield County, providing professional, encouraging library services and diverse programming to our local and regional community.  Pequot Library:

•    Helps children develop a life-long interest in reading and learning through engaging programs and special activities.
•    Presents concerts, exhibitions, lectures, and a wide range of cultural, educational and community events in both its Auditorium/Concert Hall and The Perkin Gallery.
•    Engages the pressing issues of the day with its collections and adult programs.
•    Integrates its internationally important Special Collections of are books and materials into its day-to-day service to the community through exhibitions, programs, and hands-on events.

Preserves its original 1889 building, one of Connecticut’s historic treasures, as an ideal setting for all these activities.

Experience award-winning, professional musical performances in the prized acoustic of the Auditorium/Concert Hall (which is perhaps the finest performance venue of its size in the region) and discover distinctive exhibitions in The Perkin Gallery. We integrate Pequot’s nationally significant Special Collections of rare books and materials, local artists’ work, and renowned traveling displays from partnering institutions, on display free and open to everyone. Enjoy stimulating public programs: Meet best-selling Authors, explore important Issues of the Day with recognized experts, and view thought-provoking films and documentaries. More than 100,000 individuals of all ages are educated and entertained by more than 750 programs each year.

FINANCE AND ADMINISTRATION MANAGER
Job Overview
Pequot Library seeks an effective and experienced Finance and Administration Manager to oversee finance and administrative operations. Primary responsibilities include managing the financial, human resources (HR), facilities, information technology (IT), and other administrative operations for the Library.  Reporting to the Executive Director, the Finance and Administration Manager will play a critical role as Pequot Library continues to enhance its quality programming. This is a tremendous opportunity for a finance leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

Key Accountabilities

  • Responsible for the daily management of accounts payable/receivable functions, bookkeeping, payroll as well as cash-flow forecasting and annual budget planning.
  • Coordinate and lead the annual audit process, liaise with independent auditors and the Board of Trustees Finance Committee.
  • Oversee all HR processes and procedures including background checks, new-hire paperwork, work improvement plans and work closely with the Executive Director and Senior Level Managers to coordinate annual reviews. Update and administer all necessary HR practices, business policies and nonprofit accounting practices.
  • Responsible for the administration of all staff compensation and related benefits.
  • Coordinate and manage IT workflow with outside vendor. Other tasks as assigned.


Qualifications
Minimum of a Bachelor’s degree and at least 3 years of broad finance experience, ideally in a nonprofit education setting. Some coursework in accounting expected.
Must have experience with accounting systems and software, QuickBooks preferred, as well as experience overseeing management of facilities and IT, including the implementation of new software systems.
The ideal candidate has a solid understanding of government and foundation grant-making processes and reporting and the skills necessary to manage complex revenue streams. A familiarity with endowments, restricted gifts and donor-advised funds is highly desirable as is experience working with investment managers and Board Finance Committees. Experience with retirement plans and IRS requirements a plus. Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.

Demonstrated excellent interpersonal skills, personal integrity, credibility, resiliency, flexibility and a collaborative spirit.

Pequot Library is an Equal Opportunity Employer. For more information about Pequot Library, visit website www.pequotlibrary.org. Full-time with a competitive benefits package.  Salary commensurate with experience.
Qualified candidates are encouraged to apply by Friday, December 2, 2016. Send a letter of interest and résumé by e-mail to:

Stephanie J. Coakley, Executive Director
Pequot Library 720 Pequot Avenue, Southport, CT 06890
E-mail: coakley@pequotlibrary.

 

PUBLIC PROGRAMS MANAGER
Full time; exempt salaried employee, 40 hours/week, including occasional evenings and weekends. An enthusiastic and energetic cultural leader to join the senior management team. This position reports to the Executive Director and manages the part-time School Programs Coordinator and Public Programs College/University Interns. The Programs Manager serves as a liaison to related volunteer committees.

Overview
In conjunction with the changing schedule of art exhibitions and installations of local archives and rare books and manuscripts, the Public Programs Manager develops and implements a wide variety of innovative and engaging public learning experiences for all ages, especially adults and families. Specifically the position manages an ambitious schedule of events involving artists, authors, musicians, performers and other vendors in the form of gallery talks, panel discussions, symposia, music concerts, theatrical performances, dance, book discussions/signings, and other related programming. This position works closely with the Library’s longstanding Meet the Author committee and major community partner, Music for Youth as well as other similar community groups.

Specific Responsibilities

  • Develop and manage all speaker/performer contracts.
  • Coordinate the schedule of public programs and work closely with Director of Communications on writing related press releases and program descriptions and the design of invitations and related collateral.
  • Work closely with the Executive Director and the Consultant, Special Collections to develop an active line-up of unique and innovative interdisciplinary learning experiences for a diverse audience, including film series, day art and history trips, scholarly presentations, hands-on art-making and writing workshops, inter-generational learning opportunities, life-long learning opportunities for older adults, and other innovative experiential opportunities inspired by the collections and exhibitions.
  • Working closely with the Childrens and Teen Librarians, this position develops and implements an active schedule of K-12 schools after-school, summer, and break programs throughout the year.
  • Evaluate programs and build awareness and participation, being aware of community needs and interests.
  • Post all public programs to the Library's website and on-line calendars as well as contribute to the Library’s overall social media presence.
  • Working closely with the Children’s Librarian, support the Library’s major annual family and community events including the Fourth of July Parade, Caroling Party, Camp-Out on the Lawn, Pet Parade, and others.
  • Manage the Library’s University/College student internship program.
  • Other duties as needed. 

Minimum Qualifications
•    Bachelor’s degree in Education or a Humanities field with at least 3 years of professional experience working in a Library, nonprofit arts and/or culture organization or a museum/historical society.
•    Proven track record of developing innovative public programs related to a wide variety of humanities fields and current events.
•    Excellent writing, editing, and communication skills, ability to make Pequot Library come alive through top quality written material, stories, strategies, and talking points.
•    Able to thrive in a faced-paced environment that supports teamwork and collaboration among library staff, volunteers, college/university interns and Board of Trustee members.
•    Experience in libraries and/or art or history museums or a related degree a plus
•    Prior supervision of professional staff and volunteer management.

Pequot Library is prepared to offer a competitive compensation package. Pequot Library is an Equal Opportunity Employer.

Qualified and interested candidates are encouraged to send a letter of interest and résumé by November 15, 2016 to the Executive Director by e-mail, This email address is being protected from spambots. You need JavaScript enabled to view it.or by mail to:
Stephanie J. Coakley
Pequot Library
720 Pequot Avenue
Southport, CT 06890

 

COMMUNICATIONS AND MARKETING SUPPORT (unpaid volunteer)

POSITION SUMMARY
Pequot Library is a vibrant and unique library located in Fairfield, CT and housed in a historic Southport building. It is seeking a Communications and Marketing Support person. This is a part- time opportunity (approx. 15 hours per week). This energetic team member will support collateral materials both in print and online. He/she will work closely with the Director of Communications. The Communications and Marketing Support individual will be responsible for providing a consistent and professional representation of Pequot Library in all its communication vehicles.

ESSENTIAL DUTIES AND RESPONSIBILITIES
•    Write press releases
•    Compile press book (copies of published articles in print and online)
•    Submit program information plus images to online calendars
•    Create flyers from template using Microsoft Word and images
•    Schedule, produce, and publish social media event updates
•    Provide marketing support of planned events and special communications
•    Create and update social media content on various sites
•    The intern will help support the entire Communications department, including print publications, public relations, web, and digital communications

BASIC REQUIREMENTS
•    Be passionate about libraries, art, music, and culture
•    Excellent written communications skills
•    Experience managing multiple social media accounts (Facebook, LinkedIn & Twitter)
•    Proficient with Microsoft Office programs, plus Flickr, Facebook, Twitter
•    Excellent written communication and proof-reading expertise
•    Attention to detail
•    High organizational ability
•    Deadline oriented
•    Copyediting
•    Self-starter with a sense of initiative and responsibility
•    Friendly, outgoing & positive attitude

PREFERRED REQUIREMENTS
•    Graphic design expertise a plus
•    Ideal candidate is organized, with strong attention to detail; possesses excellent computer skills and be able to work independently and complete projects quickly without sacrificing quality and accuracy.
•    Strong interpersonal, team-building & professional skills
•    Passion for the work, mission and values of Pequot Library
•    Superior time management and oral & written communication skills
•    Excellent multitasking and direct/open communication skills

TO APPLY
Applicants should send resume, cover letter, and a sample press release via email to: This email address is being protected from spambots. You need JavaScript enabled to view it.">This email address is being protected from spambots. You need JavaScript enabled to view it.

 

DOCENT
Docents are volunteers who are trained to lead students in grades K-12 through tours of Pequot Library's history and architecture and/or materials on display from our Special Collections. Docents engage students through lively, interactive discussion, and a hands-on approach to learning while conveying the warmth that Pequot Library is known for. Click link here for more information about position and application.

 

PART-TIME FRONT DESK STAFF/WEEKEND AND EVENING
Job Overview:  Weekend's free? Love books? This job's for you!

This is an exciting position, the right person is the face of Pequot Library. The Front Desk staff are those people with the primary contact with the public at Pequot Library. It is an essential part of their job that they project the warmth and helpfulness that is such an essential part of what makes Pequot Library such a unique and valued institution. They create an orderly and workable front desk environment that promotes overall materials circulation, program attendance, and membership growth. They will be requested to be staff on hand for special events and programs as needed.

Key Accountabilities:
•    Prepare circulation desk for opening and closing
•    Check books in and out, process holds, over dues, etc. and notify patrons when books arrive
•    Perform ready reference and readers’ advisory services
•    Responds to telephone inquiries promoting attendance at programs and use of services
•    Monitors public use of library facilities and assists patrons in location of library materials and use of technology
•    Responsible for displays as well as shelving materials
•    Perform other library and program tasks as assigned
•    Act as docent with rare book exhibitions and in The Perkin Gallery
•    Saturdays, Sundays, and occasional evenings required to cover special events

Desired Knowledge, Skills, and Abilities:
•    College Degree and some library experience preferred
•    High overall level of computer proficiency
•    Ability to communicate effectively, courteously and promote membership growth
•    Ability and desire to serve the public of all ages
•    Knowledge of current/popular books for Readers’ Advisory
•    Ability to work as a team member
•    Flexibility
 
Pequot Library is an Equal Opportunity Employer.

Candidates may apply by sending a letter of interest and resume to This email address is being protected from spambots. You need JavaScript enabled to view it.This email address is being protected from spambots. You need JavaScript enabled to view it.">

 

Development Associate
Job Description

The Development Associate will, with the Executive Director and the Advancement Committee, help lead the fundraising and development efforts at Pequot Library.  These efforts are aimed at implementing the Library’s plans to provide annual operating funds for the Library through grants, the annual fund, and an impending capital campaign. Essential to these goals is the establishment of careful, effective procedures and operations throughout the development office; and reaching out to expand the Library’s constituency.

The Development Associate will work closely with the Executive Director in planning and achieving these goals.  Working with the Board of Trustees and the Strategic Planning Committee, the Development Associate will help prepare a strategic plan for the Library, making sure that development goals are clearly spelled out.  They will help to establish and meet the target goals set forth in the Library’s budget for the Annual Fund.   Working together with the Development Committee, the Development Associate and the Executive Director will also help revise the plan for the capital campaign and begin to implement those plans.

The Development Associate coordinates all aspects of the design, production and mailing of development material in collaboration with Communications. The Development Associate will have primary responsibility in corresponding with existing and potential donors. In addition, the Development Associate oversees the training of clerical staff to handle data base management; helps compile Annual Report data; and provides some staff support with Special Events.

Specific Responsibilities
•    Assists development team in all fundraising and community engagement events and activities.
•    Plays an important role in the overall Development planning process
•    Documents and acknowledges all gifts and pledges; compiles development reports
•    Implements and manages stewardship program and other fundraising efforts.
•    Designs, documents and implements best practice for the timely and accurate recording of donations, donor preferences, research, and enters gifts in Raiser’s Edge
•    Processes accurate and timely gift acknowledgement letters for all fundraising efforts. Responds to inquiries from donors.
•    Produces routine and customized reports in support of fundraising efforts, including grants and annual solicitations; creates and maintains development calendar
•    Creates and exports data files for fundraising and marketing efforts in a timely and accurate manner.
•    Serves as a primary point of contact for database systems to ensure accurate and up-to-date reports
•    Conducts prospect research for donor cultivation and stewardship, as well as foundation and corporations
•    Assists in the production and mailing of appeals and newsletters, as well as assists with campaigns, special events and special projects.
•    Assists in the development of a major donor program
•    Maintains solicitation documentation i.e., prospect lists, solicitor lists, donor files, etc.
•    Writes grants and reports
•    Acts as liaison to individual solicitors, providing necessary materials and record of their activity
•    Acts as liaison with Board of Trustees and send regular board correspondence
•    Records minutes at Board meetings
•    Plans and implements cultivation events
•    Assists the Executive Director in the creation of agendas for Advancement Committee meetings.

Minimum Qualifications:
•    Bachelor’s degree and a minimum of 2 years of experience in nonprofit
•    Experience cultivating, soliciting, and stewarding major donors, foundations, and corporations
•    Excellent writing, editing, and communication skills, ability to make Pequot Library come alive through top quality written material, stories, strategies, and talking points.
•    Fosters teamwork and collaboration among library staff, volunteers, and Board members
•    History of integrity and care for donor relations and stewardship with major gifts
•    Ability to work flexible hours, including weekends and evenings
•    Experience in libraries and/or art museums or a related degree a plus
•    Experience with Microsoft Office (including Excel and PowerPoint) and Raiser’s Edge

Salary Range:  $30,000-$40,000
About this Company
Bringing Literature, Music, Art, Science & the Humanities to our Community
Our mission extends far beyond most traditional lending libraries. Pequot Library is housed in a historic building, framed by a Great Lawn, and located on over three acres in the charming village of Southport in Fairfield, CT. A small gem to be discovered, Pequot Library is a vibrant programming library where patrons arrive for high-impact cultural events and leave enriched and inspired.

For over seven generations, Pequot Library has been a cultural beacon of Fairfield County, providing professional, encouraging library services and diverse programming to our local and regional community.  Pequot Library:

•    Helps children develop a life-long interest in reading and learning through engaging programs and special activities.
•    Presents concerts, exhibitions, lectures, and a wide range of cultural, educational and community events in both its Auditorium/Concert Hall and The Perkin Gallery.
•    Engages the pressing issues of the day with its collections and adult programs.
•    Integrates its internationally important Special Collections of are books and materials into its day-to-day service to the community through exhibitions, programs, and hands-on events.

Preserves its original 1889 building, one of Connecticut’s historic treasures, as an ideal setting for all these activities.

Experience award-winning, professional musical performances in the prized acoustic of the Auditorium/Concert Hall (which is perhaps the finest performance venue of its size in the region) and discover distinctive exhibitions in The Perkin Gallery. We integrate Pequot’s nationally significant Special Collections of rare books and materials, local artists’ work, and renowned traveling displays from partnering institutions, on display free and open to everyone. Enjoy stimulating public programs: Meet best-selling Authors, explore important Issues of the Day with recognized experts, and view thought-provoking films and documentaries. More than 30,000 individuals of all ages are educated and entertained by more than 500 programs each year.

Pequot Library Brings Culture to Life!
Follow us on Facebook: www.facebook.com/PequotLibrary
Follow us on Twitter: https://twitter.com/PequotLibrary
http://www.pequotlibrary.org/